Administrative Specialist | See the listing >

Director, West Coast Activities | See the listing >

The Focused Ultrasound Foundation, an entrepreneurial, high‐performance, medical research, education, and patient advocacy organization in Charlottesville, VA, is seeking an Administrative Specialist. This position will represent the Foundation in a professional manner as the first point of contact, support the Foundation with a variety of administrative tasks, coordinate events and meetings, and be responsible for office management duties with a high level of accuracy and problem‐solving abilities.

Job Responsibilities:

• Receptionist: First Point of Contact for the Foundation
• Answer phones; process and distribute mail
• Maintain and order office and kitchen supplies
• Oversee general office tidiness and organization, including shared spaces
• Event related, including assisting with in‐house meal events (staff lunches, visitor meetings, lunch for the Chairman as needed) and supporting staff events (Wellness Program, special events, etc.)
• Update Salesforce (Contact Management System) based on input from staff
• Clerical/Administrative support to staff, including but not limited to: scheduling meetings; filing, labeling, and organizing materials; printing and assembling mailings; maintaining storage areas; and occasional out‐of‐office errands as required
• Assist with travel arrangements
• Various administrative projects and responsibilities

Minimum Qualifications

• Bachelor’s Degree
• Three to five years of administrative experience in a professional office setting preferred
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with database management systems preferred

Requirements 

• Enthusiastic team player with a positive demeanor
• Strong verbal and written communications skills
• Proven project management skills
• Professional presentation and conduct
• Organized with attention to detail
• Ability to multi‐task and prioritize competing demands
• Highly responsible, able to handle sensitive and confidential information with professionalism and discretion
• Ability to work independently and take initiative
• Responsive to changing priorities

Inquiries

To ensure consideration, send cover letter and resume (as PDF) to

The Focused Ultrasound Foundation, an entrepreneurial, high-performance, medical research, education and patient advocacy organization headquartered in Charlottesville, VA, is seeking a seasoned executive to represent the Foundation and create a physical presence on the West Coast.

This individual will be responsible for cultivating and stewarding high-level relationships with donors including high net worth individuals, family offices and foundations; thought and key opinion leaders/influencers; manufacturers of focused ultrasound equipment; clinicians and scientists in academic research centers and commercial treatment sites. The position reports directly to the Chairman and will work closely with the Foundation’s Development and Scientific Teams, Directors of the FUS Partners and Global Relations Programs, members of the Board of Directors and Council, and existing donors.

On the leading edge of venture philanthropy and social entrepreneurship, the Foundation has demonstrated success in accelerating the development and adoption of focused ultrasound, an early-stage, non-invasive therapeutic technology that could transform the treatment of many medical disorders. The Foundation is a tax-exempt organization that uses donor funding to bridge the gap between laboratory research and widespread patient treatment. The Foundation is well-poised to diversify its donor base and leverage new funding sources to exponentially increase the impact of its life-changing mission.

Responsibilities

• Develop high-level giving and investment strategies, collaborating with the Chairman, Development Team, FUS Partners Team, Board of Directors, and Council to ensure results
• Represent the Foundation with qualified external stakeholders to position the Foundation and the focused ultrasound field for short- and long-term support from donors and investors
• Liaise on behalf of the Foundation with academic research centers and commercial treatment sites on the West Coast
• Coordinate across Foundation teams to ensure effective external engagement with new and existing relationships
• Foster and maintain access to high priority relationships
• Travel as needed to foster relationships; attend evening and weekend events as needed

Minimum Qualifications

• Bachelor’s Degree with 15+ years of experience in life sciences, especially biomedical research and medical device development; private equity; venture capital; wealth management; banking; law or related fields; non-profit/development experience not required
• Successful track record of establishing relationships based on trust
• Experience using Microsoft Office Suite, Salesforce, Zoom

Requirements

• Passion for focused ultrasound; entrepreneurial, resourceful, and results-oriented
• Experienced, dynamic and team-oriented professional; compatible with other members of the team
• Superb verbal and written skills; proven project management skills
• Ability to analyze data, think critically; demonstrated problem solving skills
• Professional presentation and conduct; ability to interact on a peer basis with high net worth individuals, C level executives, and thought leaders
• Available to travel and frequently attend evening and weekend events
• Cheerful, upbeat, and steady under fire
• Strong track record of securing funding and managing relationships
• Accurate, detail-oriented, and able to maintain a high level of confidentiality
• Ability to work independently and maintain a flexible work schedule to ensure deadlines are met is required

Inquiries

To ensure consideration, send cover letter and resume (as PDF) to