The Focused Ultrasound Foundation, an entrepreneurial, high‐performance, medical research, education, and patient advocacy organization in Charlottesville, VA, is seeking an Administrative Specialist. This position will represent the Foundation in a professional manner as the first point of contact, support the Foundation with a variety of administrative tasks, coordinate events and meetings, and be responsible for office management duties with a high level of accuracy and problem‐solving abilities.

Job Responsibilities:

  • Receptionist: First Point of Contact for the Foundation
  • Answer phones; process and distribute mail
  • Maintain and order office and kitchen supplies
  • Oversee general office tidiness and organization, including shared spaces
  • Event related, including assisting with in‐house meal events (staff lunches, visitor meetings, lunch for the Chairman as needed) and supporting staff events (Wellness Program, special events, etc.)
  • Update Salesforce (Contact Management System) based on input from staff
  • Clerical/Administrative support to staff, including but not limited to: scheduling meetings; filing, labeling, and organizing materials; printing and assembling mailings; maintaining storage areas; and occasional out‐of‐office errands as required
  • Assist with travel arrangements
  • Various administrative projects and responsibilities

Minimum Qualifications

  • Bachelor’s Degree
  • Three to five years of administrative experience in a professional office setting preferred
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Experience with database management systems preferred

Requirements 

  • Enthusiastic team player with a positive demeanor
  • Strong verbal and written communications skills
  • Proven project management skills
  • Professional presentation and conduct
  • Organized with attention to detail
  • Ability to multi‐task and prioritize competing demands
  • Highly responsible, able to handle sensitive and confidential information with professionalism and discretion
  • Ability to work independently and take initiative
  • Responsive to changing priorities

Inquiries

To ensure consideration, send cover letter and resume (as PDF) to

 

  

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Contact Details

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434.220.4993
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Focused Ultrasound Foundation
1230 Cedars Court, Suite 206 Charlottesville, VA 22903
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