Foundation Opportunities

Job Opening: Executive Administrative Assistant

The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking an Executive Administrative Assistant. This position will represent the Foundation in a professional manner and perform with a high level of accuracy and problem solving ability.

Job Responsibilities

  • Executive Administrator
    • Serve as first point of contact for visitors; manage Chairman’s phone calls
    • Schedule meetings and maintain Chairman’s calendar with high degree of accuracy
    • Arrange domestic and international travel for Chairman and Development Director, create detailed itineraries with travel and meeting information, process late travel changes, monitor status throughout trip, and process reimbursements
    • Assist with Board of Directors relations: schedule quarterly meetings, assist with meeting material production
    • Provide support to Operations Director as needed
  • Board of Directors relations: Schedule quarterly meetings; assist with production of quarterly presentation book
  • Assist with Development event planning and coordination
  • Provide administrative support to Operations Director as needed
  • Various administrative projects and responsibilities

Minimum Qualifications

  • Bachelor’s Degree
  • 5 years of executive assistant and/or administrative experience
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and database management systems

Skills and Abilities

  • Enthusiastic team player
  • Strong verbal and written communications skills; ability to write formal proposal and business letters
  • Professional presentation and conduct; ability to work with high profile/high net worth individuals
  • Proven project management skills
  • Ability to work independently and take initiative
  • Organized with attention to detail
  • Flexible and versatile; ability to multi-task and prioritize competing responsibilities
  • Composed during sudden high priority demands; Responsive to changing priorities
  • Highly responsible for sensitive and confidential information


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Job Opening: Information Technology Support Associate

The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking an IT Associate. This position will work with the Information Technology and Data Manager for the Foundation to assist with end user support, systems management tasks and several larger IT projects.

As part of the Foundation’s administrative team, this role will work closely on a daily basis with the other parts of the Foundation to ensure things run smoothly and to assist with a variety of tasks and projects.

Job Responsibilities

  • IT support to Foundation staff to resolve various technical issues, answer questions related to applications and assist with the general support of the organization.
  • Support of printers, copiers and audio visual equipment such as projectors, televisions, projection screens, microphones and speakers.
  • Under the direction of the IT & Data Manager, assist with systems management tasks including minor network adjustments, password resets, permission adjustments and security lists management.
  • Work with web-based Content Management System to help keep the website and web infrastructure up to date.
  • Assist with routine data imports, exports and integrations.
  • Participate in the implementation of an updated network security infrastructure.
  • Assist with the creation, management and updating of a Foundation knowledgebase for many areas.

Skills and Experience Requirements

  • High-level problem solving abilities
  • Experience operating as part of a team
  • Windows 7 and 8 Desktop/Laptop Support
  • Proficiency in Microsoft Office Applications
  • Basic computer hardware support
  • Application software installation/configuration
  • Working with web-based Software-as-a-Service (SaaS tools)
  • Basic system infrastructure and network knowledge
  • Knowledge of Android and/or iOS devices
  • Very detail oriented mindset with a focus on accuracy.

Preferred Experience

  • Working with Windows Server environments
  • Knowledge of more in-depth computer network concepts
  • Working with web platforms built on PHP/Joomla
  • Experience with Adobe Creative Cloud applications
  • Familiar with database systems, Salesforce experience is a plus


  • Minimum of an Associate’s Degree in Information Technology, Computer Science or related fields preferred.


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